{"id":8741,"date":"2021-04-28T20:58:01","date_gmt":"2021-04-28T20:58:01","guid":{"rendered":"https:\/\/www.opus3artists.com\/?page_id=8741"},"modified":"2024-10-28T17:55:21","modified_gmt":"2024-10-28T21:55:21","slug":"careers","status":"publish","type":"page","link":"https:\/\/www.opus3artists.com\/contact-us\/careers\/","title":{"rendered":"Careers"},"content":{"rendered":"

Administrative & Personal Assistant, Managerial<\/a>
\nAdministrative Assistant, Managerial<\/a><\/p>\n

<\/a>
\nAdministrative & Personal Assistant, Managerial<\/strong>
\nThis is a full-time position that provides administrative support to a number of artists and personal assistant support to one high-profile artist. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least one day a week.<\/p>\n

Essential Duties and Responsibilities include the following in the artist administration role:<\/strong>
\n\u2022 Creates and maintains artist season calendars
\n\u2022 Prepares, processes and tracks performance contracts and invoices
\n\u2022 Tracks artists\u2019 payments and\/or commissions
\n\u2022 Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas
\n\u2022 Regularly updates our client management system with all financial and travel details including personal details and preferences
\n\u2022 Communicating travel arrangements and building relationships with presenters, local agents and travel partners
\n\u2022 Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide
\n\u2022 Updates and maintains publicity materials, and field publicity inquiries as necessary
\n\u2022 Creates and designs general correspondences, memos, and financial reports; tracks ticket sales with presenting organizations; updates company database (Overture)
\n\u2022 Works independently and within a team on special projects at the request of the Manager
\n\u2022 Collaborates across the company to ensure our Artists receive a seamless service.
\n\u2022 The role will require a level of flexibility and availability to work outside standard office hours as well as occasional travel within and outside the US.
\n\u2022 Other duties may be assigned to meet business needs<\/p>\n

Essential Duties and Responsibilities include the following in the personal assistant role:<\/strong>
\n\u2022 Reading and responding to a large variety of e-mails, helping to coordinate the artist’s diary, undertaking some basic accounting work, as well as looking after miscellaneous tasks as needed at the artist’s home.
\n\u2022 Being aware of personal insurance policies and making sure they are up to date
\n\u2022 Arranging and managing personal appointments, as required
\n\u2022 Managing and maintenance of home affairs
\n\u2022 As this post is newly created and unique, there will be a certain level of flexibility required by the candidate with
\nregards to the division of their time between the two roles.
\n\u2022 The exact requirements will be made clear as the candidate finds their natural rhythm throughout each element of their work within the post.<\/p>\n

Qualification\/Requirements:<\/strong>
\n\u2022 Excellent interpersonal skills and ability to handle sensitive and confidential situations.
\n\u2022 To apply discretion and sensitivity regarding personal information, combined with the judgement to manage the needs of a high-profile artist.
\n\u2022 Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands.
\n\u2022 Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
\n\u2022 Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands
\n\u2022 Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel, PowerPoint, and Zoom)
\n\u2022 Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
\n\u2022 Flexibility to be available for emergency travel queries\/incidents out of hours.<\/p>\n

Education\/Training\/Experience:<\/strong>
\n\u2022 BA Degree or equivalent experience
\n\u2022 At least 2 years\u2019 experience as an Assistant
\n\u2022 Knowledge and passion for classical music<\/p>\n

This position is non-exempt. Salary: $50,000 – 55,000, or commensurate with experience<\/p>\n

Apply here<\/a><\/p>\n

<\/a>
\nAdministrative Assistant, Managerial<\/strong>
\nThis is a full-time position that provides administrative and clerical support to high-profile artists. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You would need to work in the office at least one day a week.<\/p>\n

Essential Duties and Responsibilities include the following:<\/strong>
\n\u2022 Prepares, processes and tracks performance contracts and invoices
\n\u2022 Tracks artists\u2019 payments and\/or commissions
\n\u2022 Assists artists with all logistical details associated with concert touring, including creating itineraries and coordinating rehearsals, travel, hotels, and visas
\n\u2022 Communicating travel arrangements and building relationships with presenters, local agents and travel partners
\n\u2022 Regularly updates our client management system (Overture) with all financial and travel details including personal details and preferences
\n\u2022 Assists with visa and immigration procedures for our artists, including researching information, preparing application forms and documentation, and obtaining additional supporting material from promoters\/sponsors.
\n\u2022 Fields routine and non-routine questions via phone and email including communication with artists, presenters, orchestra managers, and record labels worldwide
\n\u2022 Coordinates marketing materials such as updating and distributing press kits as well as fielding interview requests
\n\u2022 Works independently and within a team on special projects at the request of the Manager
\n\u2022 Collaborates across the company to ensure our Artists receive a seamless service.
\n\u2022 Other duties may be assigned to meet business needs<\/p>\n

Qualification\/Requirements<\/strong>
\n\u2022 Excellent interpersonal skills and ability to handle sensitive and confidential situations.
\n\u2022 Position requires demonstrated poise, tact and diplomacy
\n\u2022 Demonstrated ability to work in a fast-paced environment, juggling and prioritizing multiple competing tasks and demands.
\n\u2022 Strong ability to confidently and professionally interact and communicate with individuals at all levels of the organization
\n\u2022 Demonstrated knowledge of and competency with a variety of computer software applications in word processing, spreadsheets, database and presentation software (Overture, Microsoft Word, Excel, PowerPoint, and Zoom)
\n\u2022 Strong attention to detail in composing and proofing materials, establishing priorities and meeting deadlines
\n\u2022 Flexibility to be available for emergency travel queries\/incidents out of hours.<\/p>\n

Education\/Training\/Experience<\/strong>
\n\u2022 BA Degree or equivalent experience
\n\u2022 At least 2 years\u2019 experience as an Assistant
\n\u2022 Knowledge and passion for classical music<\/p>\n

This position is non-exempt.
\nSalary: $45,000 – 50,000 commensurate with experience<\/p>\n

Apply here<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Administrative & Personal Assistant, Managerial Administrative Assistant, Managerial Administrative & Personal Assistant, Managerial This is a full-time position that provides administrative support to a number of artists and personal assistant support to one high-profile artist. Our office is located in midtown Manhattan and we are currently working on a hybrid remote and in-office schedule. You … Continued<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"parent":2728,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"acf":[],"_links":{"self":[{"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/pages\/8741"}],"collection":[{"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/comments?post=8741"}],"version-history":[{"count":62,"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/pages\/8741\/revisions"}],"predecessor-version":[{"id":14995,"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/pages\/8741\/revisions\/14995"}],"up":[{"embeddable":true,"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/pages\/2728"}],"wp:attachment":[{"href":"https:\/\/www.opus3artists.com\/api\/wp\/v2\/media?parent=8741"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}